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Recruitment Information for a Project Specialist
Graduate School of Science, The University of Tokyo

1 Position & number of posts

One Project Specialist

2 Initial contract

From April 1, 2022, to March 31, 2023

3 Renewal of contract

The contract may be renewed annually, depending on budget availability, progress in the assigned work, volume of work available at the end of the contract, and other relevant factors, including your performance and attitude.

4 Probationary period

Six months from the date of employment.

5 Place of work

Graduate School of Science, The University of Tokyo

Hongo 7-3-1, Bunkyo-ku, Tokyo

6 Affiliation

Office of Research Strategy and Development, Graduate School of Science

7 Job description

You will work closely with staff in the School of Science to create and implement an international public relations strategy that aims to clearly communicate the activities and research results of the school to a broad international audience. The work will include:

• Developing a public relations strategy aimed at all international stakeholders of the School of Science, including prospective international students and their families, and companies and research institutes based overseas.
• Planning and implementing the dissemination of the School of Science's research results to the international media, news release services (e.g., EurekAlert, AlphaGalileo), and the general public through press releases, online articles, and social media content.
• Writing and editing press releases, online news articles, and interview articles in English.
• Organizing workshops and events to strengthen science communication activities across the School of Science.
• Contributing to the further development of the School of Science's global strategy, including cultivation of an internationally minded office environment.
• Other work related to international public relations.

8 Working days & hours

Monday to Friday, 5 days a week (7 hours 45 minutes per day)

Working hours are from 9:00 to 17:30, with a break from 12:00 to 12:45.

9 Non-working days

Saturdays, Sundays, national holidays, Year-end & New Year holidays (December 29th - January 3rd), annual paid leave, and special paid leave

10 Salary & benefits

Salary will be based on UTokyo's annual salary system and determined according to the applicant's qualifications, abilities, and experience. Commuting allowance (max. 55,000 JPY/month, provided that the necessary requirements are met) and overtime allowance are provided in addition to salary.

11 Insurances

Ministry of Education, Culture, Sports, Science and Technology (MEXT) Mutual Aid Association, Employment Insurance (as required by law)

12 Qualifications

(1) Bachelor's degree or higher (degrees in communication, journalism, science, or related fields are preferred), and/or experience in the work mentioned in the job description above.

(2) English language ability: Native or equivalent.

(3) Japanese language ability: JLPT N2 or above is preferred.

(4) Experience in international public relations at a higher education institution or other scientific institution. Experience in writing or editing English press releases or scientific news articles for the general public is particularly desirable.

(5) Experience of website development or editing is preferred. Please mention the software that you are able to use in your application.

(6) Excellent communication skills and willingness to contribute to the development of a new international public relations strategy.

(7) Ability to work as part of a team.

13 Application documents

(1) Resume in the UTokyo Standard Format.

Download the format here: https://www.u-tokyo.ac.jp/en/about/jobs.html

(2) List of articles that you have written in English (if any).

(3) Max. 3 samples of your writing in English.

14 Submission method

Application documents should be sent to the following address:

Human Resources Desk, General Affairs Group,

Graduate School of Science, The University of Tokyo

7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan

Notes:

* Please write “Project Specialist Application” in red on the envelope.

* Note that application documents will not be returned.

15 Application deadline

Applications must arrive by Monday, January 31, 2022.

Interviews will be held after pre-screening based on the application documents. Only those selected for interview will be contacted. We may contact you by email so please ensure that your email address is clearly written on your application documents.

Applications may be closed earlier once a candidate is selected.

16 Inquiries

Office of Research Strategy and Development, School of Science, The University of Tokyo (Contact person: Dr. Kate HARRIS)

Tel: 070-3126-9086

Email: harris.kate@mail.u-tokyo.ac.jp

17 Recruiter

The University of Tokyo

18 Notes

Personal information submitted for this application will be used only for the purpose of selection for the current position.