Guidelines for UTokyo students

2018 Students and Researchers Exchange Program in Sciences (STEPS) with Russian Universities

Application Guidelines for UTokyo students


This program aims to foster young undergraduates and postgraduates studying in Japan and Russia for future cooperative development between both countries. Students from UTokyo School of Science and School of Engineering (Department of Civil Engineering) have the opportunity to participate in research exchange at Lomonosov Moscow State University and Saint Petersburg State University.

2.Eligible Applicants

Applicants must be a current undergraduate or postgraduate student of the School of Science or the School of Engineering (Department of Civil Engineering) at the University of Tokyo.

3.Number of Admission

About 15 students


  • Outstanding academic achievement
  • Good command of English
  • Strong interest in scientific collaboration between Japan and Russia
  • Participation must not affect current academic studies

5.Host Universities

  • Lomonosov Moscow State University (MSU)
  • Saint Petersburg State University (SPbU)

6.Host Faculties

NOTE: Each applicant is required to directly contact a professor or an associate professor of the host university and obtain his or her acceptance before applying to the STEPS. Please put the STEPS Office in to the CC when you correspond with a prospective host professor.

7.Program Duration

Term I 2018: from September 17th 2018 until March 31st 2019

  • Keep in mind fact that a flight from Russia will arrive in Japan on the next day (ex. Departure from Russia-March 30th, Arrival to Japan-March 31st ).

8.Period of Stay

1 - 3 months (Minimum stay of 4 weeks)

9.Program Support

  • Round-trip flight ticket
  • Accommodation (dormitory) provided
  • Students must pay their own living expenses during their stay in the Russia.


Applicants are required to utilize the STEPS online application system to submit the application documents listed below:


  • ① Application Form (including Statement of Purpose)
  • Letter of Consent signed by the Head of Department and Supervisor in Japanese*
  • Letter of Acceptance (provided either by a professor or an associate professor of MSU or SPbU)*
  • ④ Research Plan (Free format)
  • ⑤ All Academic transcript(s) (since your enrollment in UTokyo)
  • ⑥ Passport copy
  • ⑦ Residence Card copy (only applicable to non-Japanese students)
  • ⑧ English Proficiency Test score copy (TOEFL, IELTS, TOEIC or Eiken) (only applicable to score holders)
  • For 2 and 3 please use the downloaded forms.

NOTE: Successful applicants are required to submit original documents at a later date.

11.Application Period

From April 2nd 2018 untill 17:00 May 11th 2018

  • If you do not accept any confirmation e-mail upon submitting your application, please contact us.

12.Screening Method

Documents screening

13.Decision Notification

Via e-mail in the beginning of June 2018

14.Participant Report

To submit a report within one month of your return in Japan (Download here)


International Liaison Office
School of Science
The University of Tokyo
7-3-1 Hongo, Bunkyo-ku, Tokyo 113-0033
(Room 278, School of Science Building 1 East Wing)
TEL: 03-5841-4012 FAX: 03-5841-8775


  • Passport must contain at least a blank 2-page spread and has to be valid for no less than one and half years from the entry date to Russia.
  • If you do not currently hold a passport which satisfies the above validity period requirement, then you will only be accepted in the STEPS program on the condition that you obtain a passport meeting the requirement by no later than three months prior to your planned departure date.
  • Your permission to stay in Japan should be no less than 6 months at the moment of your application for a Russian visa (only applicable to foreign students). Please also note in advance that the visa application process might take more time than for Japanese nationals.
  • The visa application procedure will require us to keep your original passport for a few weeks. Please let us know in advance about any plans where you will need to have your passport with you, such as trips abroad.
  • Please refer to the STEPS website, FAQ for further information: